Why did I think it would get easier?

Little one is going into third grade. So, we have made it through Kindergarten, first, and second. Why did I think that  a little thing like scheduling her 504 meeting would get easier? Silly me......
I have been calling the school for weeks trying to get a meeting on the calendar. They email me today and want to schedule the meeting for tomorrow. Unreal......
I do not work outside the home but I still have a life and my husband works. He attends all meetings, because he wants to be involved in his daughter's life. So, now we are supposed to drop everything, rearrange our day, and squeeze the meeting in to an already packed afternoon.
Feeling wiped out today........
Does anyone have it easy out there when it comes to stuff like this? I would love some tips on making it easy.